What is Workamajig?
The Project Manager assembles a team of experts to discuss the communication challenge, asks the right questions to start the project and establishes a timeline agreed upon by all involved.
As soon as I was hired as Project Manager for University Communications, I identified a few key things that would help create an effective project management system. My main goals were to provide the University Communications team the information needed to get their work done the most effectively, spare them time tracking down details and help them meet their deadlines.
Another goal was to make sure the people needing assistance from University Communications had a point person to contact from beginning to end of each project. This person, the Project Manager, assembles a team of experts to discuss the communication challenge, asks the right questions to start the project and establishes a timeline agreed upon by all involved. While doing all of this, the Project Manager is the person tracking the project to ensure that it’s done on time and meeting established goals.
Keeping track of these projects, people, conversations, details and timelines is a challenge if you don’t have the proper tools. I’ve used a handful of project management applications over my career but none of them did everything we needed. As soon as I experienced the Workamajig demo, I knew this comprehensive application was the one for Advancement. It gives us a place to keep a running log of jobs, ask project members specific questions in project requests, assign each team member tasks, develop dynamic timelines, track conversations about the project, upload and share files with the team and create multiple customized reports. These are just a few of the many things this robust application can do. I will caution that Workamajig also takes a great deal of time to properly set up, but it’s well worth the effort!
Currently, central Advancement units are using this project management tool – the Foundation, the Alumni Association and University Communications – to manage shared projects that cut across each area. While it is not a central resource for Advancement staff in colleges and units, you can check out their site and ask for a personal demo at workamajig.com.